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Creating a semi-automated workflow for a streamlined and adaptable Agile development cycle.

Systems Re-Architecture • Context-Driven • Structural Simplification • Agile Systems

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Background

The Collaboration Team was an internal development group in a mid-sized international organization. Their work focused on building automated workflows to reduce manual effort and support costs that could otherwise reach tens of thousands of dollars a year.

They were using Agile principles, but the standard Agile framework didn't fit their team size, work patterns, or operating constraints. To help them deliver more consistently, I redesigned their Agile structure and supported it with a semi-automated project setup workflow.

The Challenge

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The team had only three developers managing multiple parallel requests. Each developer could take on one major project at a time until initial deployment, but many products re-entered development after monitoring or enhancements were needed, creating a cyclical workload that was hard to manage.

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Core operational challenges:

• Sprint cycles needed clarity — no clear stages for active development, monitoring, and re-entry
• Inconsistent standards — naming conventions and folder structures varied by developer
• Time-consuming setup — manual project setup steps were often missed or incomplete
• Lost decisions — approvals and decisions were not traceable across email threads
• Fragmented communication — information scattered across multiple tools and formats
• High cognitive load — frequent stakeholder changes with no standardized documentation

Objective

To create a simplified Agile framework supported by a semi-automated project setup process, improving consistency, transparency, and continuity across the team's project lifecycle.